How to Ask for a Raise via Email

January 09 , 2025
Chris Specht
Blog Posts, News
pay raise
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Let’s face it, asking for a raise is daunting. But in today’s email-driven world, it doesn’t have to feel like walking on a tightrope. A well-crafted email can do the heavy lifting for you, making your case while keeping things professional yet personal.

So, let’s unpack the art of writing an email that makes your boss sit up and say, “You’re right. Let’s talk numbers.”

Table of Contents

Why Email is Your Secret Weapon

Email offers a no-pressure, low-stakes approach to starting the salary conversation. It’s direct, gives your boss time to think, and puts your request in black and white. Plus, it shows you’re organized and professional. Win-win.

Timing is Everything

Don’t fire off your request on a random Tuesday. Timing can make or break your chances.
Here are the golden windows:

After a Big Win: Just crushed that major project? Now’s the time to strike.
Annual Review Season: Performance reviews are designed for these discussions.
Role Expansion: If your responsibilities have ballooned, so should your paycheck.

Avoid company-wide crunch times or financial downswings, read the room!

Step by Step Guide on How to Ask for a Raise via Email in 2025:

Here’s how to build an email that says, “I’m worth it” without saying, “I’m entitled.”

Start Strong

Subject lines matter. Use something clear and compelling like:

“Request for Salary Discussion – [Your Name]”
“Exploring Compensation Adjustments for My Role”

Set the Tone

Start with a warm greeting and express gratitude for your role and the opportunities you’ve had. For example:

“Dear [Manager’s Name],
I hope this email finds you well. I’m incredibly grateful for the opportunities I’ve had at [Company Name], and I’m proud of my contributions to our team’s success.”

Learn More: How to set the tone in writing better

Build Your Case

This is where you shine. Highlight your achievements, responsibilities, and how you’ve added value to the company. Don’t just tell, show. Use metrics, examples, and even quotes from glowing reviews.

“Over the past year, I’ve taken on [specific new responsibilities], led [project], and contributed to [results]. These efforts have directly supported our team’s goals, such as [specific outcomes].”

Reference Market Data

Show you’ve done your homework. Mention industry standards and how your current compensation compares.

“After researching market rates for roles like mine, I’ve found that my current salary is below the average for similar positions in our field.”

Propose a Next Step

Wrap it up with a call to action. Suggest a meeting and keep the door open for discussion.

“I’d love the opportunity to discuss this further. Please let me know a time that works for you.”

Close Graciously

End on a professional, appreciative note.

“Thank you for your time and consideration. I look forward to continuing my contributions to [Company Name] and am excited about what’s ahead.”

Follow-Up Like a Pro

If you don’t hear back within a week, send a polite nudge. Something like:

“Hi [Manager’s Name], I wanted to follow up on my email from last week regarding a salary discussion. I’m happy to chat at your convenience.”